Telecom Giant Uses Volody to Reduce TAT from 90 to 21 Days
At a Glance
A multinational telecom giant, previously managing a vast and cumbersome manual contracting operation, implemented Volody’s AI-powered CLM solution. This transformative system streamlined contract approvals, efficiently managed deviations, and centralized stamp paper procurement across eight key business functions.
Seamless integration with a complex IT ecosystem led to significant improvements in operational efficiency. Coordinating with multiple departments ensured faster and more effective contract cycles.
- Telecommunication
Case Study Highlights
The following are the highlights of the case study:
About the Client
Statistics about the Client
Challenges
- Fragmented Organizational Coordination: The client’s multinational structure led to complex decision-making and collaboration hurdles.
- Inefficient Workflows: Delays stemmed from inconsistent contract approval and signature processes across different regions.
- Stamp Paper Procurement Delays: Nationwide operations caused time-consuming challenges in sourcing stamp papers.
- Data Discrepancies: Vital contract data was scattered across 20+ interconnected systems, creating visibility issues.
- Collaboration Gaps: Lack of version control and undefined approval processes resulted in inefficient internal communication.
Solution Process
After a thorough evaluation, the client partnered with Volody to address these challenges and revamp their contracting process across eight business segments. Volody’s strategic solution involved
Customized workflows and a well-defined approval hierarchy tailored to each business segment streamlined contract approvals and signatures.
A user-friendly interface featuring customizable dashboards and role-based access control ensured smooth user experience and security.
Overcame nationwide challenges by centralizing stamp paper procurement for all eight segments, improving process speed.
Integrated with 20+ systems, including data lakes and in-house CRMs, to reduce data silos and enhance visibility into the contract lifecycle and vendor performance.
Leveraged AI to analyze and digitize 17,000 legacy contracts, enabling a centralized repository that increased visibility and ensured compliance.
Results
Volody Products
Implementing Volody’s AI CLM Software resulted in the following key improvements:
- Streamlined Contract Approval: The implementation of a unified and well-defined approval process across different segments led to faster and more efficient contract approvals. This reduced bottlenecks, ensuring contracts moved smoothly through each stage of the workflow.
- Accelerated Contracting Cycle: Customized workflows tailored to the client’s needs shortened the contracting cycle from 90 days to just 21 days. This significant reduction in time allowed the client to execute agreements faster, improving overall business agility.
- Simplified Stamp Paper Procurement: Centralizing stamp paper procurement across all eight segments streamlined the sourcing process, eliminating previous delays. This improvement sped up contract execution by reducing the time spent on sourcing and managing stamp papers.
- Seamless Ecosystem Integration: Integration with over 20 interconnected systems, including the client’s CRM and data lakes, enhanced visibility into the contract lifecycle. This streamlined data flow led to better coordination and increased efficiency in managing contracts and vendor performance.
- Enhanced Collaboration: Improved collaboration across all eight departments led to smoother communication and decision-making. This allowed teams to work in sync, reducing friction and ensuring that contracts were processed more effectively.
- Quick Implementation: Volody’s AI CLM solution was deployed within a few weeks, providing a rapid transition from manual to automated processes. The timely implementation ensured minimal disruption to the client’s ongoing operations, enabling an immediate boost in efficiency.
This partnership with Volody marked a major step forward in improving contracting efficiency, data visibility, and collaboration within the client’s multinational operations.
Volody is a legal tech company specializing in providing software to help businesses digitize and automate their legal processes. Built by professionals with decades of experience, our products, such as Contract Lifecycle Management Software, Document Management Software, and Litigation Management Software, aim to reduce legal workload and eliminate low-value manual processes. With AI & ML at their core, Volody products are engineered to provide astute and agile solutions that adeptly meet the evolving requirements of the corporate world. That’s why global giants have chosen Volody as their legal tech provider.